Important points to keep in mind when submitting certified translations to IRCC.
___Use Certified Translators: Only use translations completed by certified or accredited translators. IRCC typically requires translations to be done by a professional who is a member of a recognized translation association or is otherwise authorized to provide certified translations.
Accuracy and Completeness: The translation must be accurate and complete, reflecting the content of the original document precisely. Ensure that all relevant information is included in the translation.
Match Original Format: The translated document should match the format of the original document. For example, if the original document has stamps, seals, or signatures, the translated version should include these elements if applicable.
Official Letterhead: Translations should be presented on the official letterhead of the translation service provider, indicating their certification or accreditation details.
Declaration of Accuracy: The translator should include a signed declaration stating that the translation is accurate and complete to the best of their knowledge and ability.
Include Original Documents: Submit both the original documents and their certified translations together. Do not separate them.
Single PDF File: If submitting documents online, combine the original documents and their translations into a single PDF file for each set of documents.
Language Requirements: Check IRCC’s website or application instructions for specific language requirements. Some documents may require translation into English or French, Canada’s official languages.
Notarization and Authentication (if applicable): Depending on the country of origin and the document type, additional notarization and authentication may be required. Verify the specific requirements with IRCC.
Consistency: Ensure that the names, dates, and other information on the translated document match the information in the original document and the application form.
Timeliness: Submit the certified translations along with the application or within the specified timeframe to avoid delays in processing.
Retain Original Translations: Keep copies of both the original documents and their certified translations for your records.
Always refer to the latest guidelines and requirements on IRCC’s official website or in the application package to ensure compliance with their specific translation rules. If you are unsure about any aspect of the translation process, consider seeking advice from an immigration consultant or lawyer familiar with IRCC procedures.